For us to provide you with the relevant service(s), we collect personal data for correspondence purposes, including electronic correspondence and/or detailed service provision coinciding with the EU’s General Data Protection Regulation (GDPR) on our websites (including: grli.org, responsibility.global, blog.grli.org, and via 3rd party data stores such as mailchimp.com and airtable.com).
The GRLI Foundation strives for transparency and trust when it comes to protecting your privacy, and we aim to clearly explain how we collect and process your information. This policy outlines how we collect and use different types of personal information, and the reasons for doing so.
This privacy statement is regularly reviewed. This version was updated in January 2022.
GRLI Foundation collects data and information from its members and users when logging-in at any of the grli.org websites, attending a GRLI Foundation event, downloading a publication, subscribing to various GRLI Foundation mailing lists and/or responding to a survey or form.
You have the right to access, change or delete your personal information at any time.
If you have any questions concerning privacy at GRLI Foundation you can contact the Privacy Manager by e-mail: firstname.lastname@example.org
What kind of information do we collect?
You can visit our sites without entering any personal data.
We retain your access data for statistical purposes or legitimate interest only. This information is provided to us automatically by our hosting company, in the form of logs for our hosting package. Please view the relevant data protection documents provided by our host company, xneelo, for further details on this matter.
GRLI Foundation may process (collect, store and use), as appropriate, your name, photo, position, employer institution, email address, mailing address and phone number.
Each time you visit our website, our web server automatically identifies your Internet domain name and/or IP-address. When you visit our websites, we record:
- all information relating to the pages you have consulted on our websites;
- all information you have provided voluntarily (for instance, search information and/or site registration);
- your e-mail address if you give it to us.
We make every effort to keep your information accurate and up to date, and not keep it for longer than is necessary.
Further information on the operation, collected data, cookie usage, and data privacy of each service provider is available on the website of each service provider.
Google Analytics is Google’s tracking tool which collects such data as how many visitors a website has at specific times and from where the visitors come to the website. We use Analytics to track marketing and the behavior of target groups.
Further information: Google privacy policies
Services used on the website
We use external services on the websites to track marketing and improve our service to our customers, for example. We recommend that you also see the services’ own data privacy practices.
How does GRLI Foundation use your information?
Any information GRLI Foundation collects from its users may be used in one of the following ways to:
- personalise and improve your online experience;
- improve customer service;
- process transactions;
- provide information on GRLI Foundation activities, events & accreditation;
- send periodic communications, by post or e-mail;
- keep you up to date with the latest news and information from across the network and industry.
Your personal data, including e-mail addresses, is never sold, exchanged, transferred, and/or provided to any other company/organisation.
When you register for an event, your information, limited to full name, title, school/institution, email address, profile picture and phone number, may be distributed to other attendees and any sponsor(s) of the event registered for, but ONLY if you consent via a checkbox present on every event registration form. As a community of professionals in education, the primary purpose of providing this information is to help facilitate networking and making connections.
When you leave comments on our sites, we collect the data shown in the comments form, and also your IP address and browser user agent string to help spam detection.
GRLI Foundation, at your request, can confirm what information we hold about you and how it is processed. If GRLI Foundation does hold personal data about you, you can request to have access to the information at any time.
If you do not wish to receive e-mails from our company in future, please contact us at email@example.com. If at any time you would like to unsubscribe from receiving future emails, GRLI Foundation provides you with unsubscribe instructions and options at the bottom of each email communication we send.
How long we keep information
We generally discard information about you when it’s no longer needed for the purposes for which we collect and use it — described in the section above on How does GRLI Foundation use your information — and we’re not legally required to keep it.
For example, we keep web server logs that record information about a visitor to one of our websites, like the visitor’s IP address, browser type, and operating system, for approximately 90 days. We retain the logs for this period of time in order to, among other things, analyse traffic to our websites and investigate issues if something goes wrong on one of our websites.
How does GRLI Foundation protect your information?
GRLI Foundation places a great deal of care and attention in making sure that your data is secure and protected and we have a variety of security measures in place to maintain the safety of your personal information to minimise the risk of unauthorised access or disclosure.
If we transfer or receive your data on our websites, we always use the coding technologies recognised as accepted standards within the IT sector.
We do NOT store any payment information (like credit card or bank details) on our websites.
All our websites are protected via SSL certificates, and thus can only be accessed via HTTPS.
Regular backups of the websites are stored off-line and are encrypted with industry-standard AES encryption.
Relationships with third parties
We do not have any partnerships or special relationships with advertising bodies.
We do not sell, trade, or otherwise transfer to outside parties personally identifiable information.
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Any concerns? Contact us
by e-mail: firstname.lastname@example.org
by post: GRLI Foundation, Box 5 – 88 Rue Gachard, Brussels
If you think your rights have been infringed by us while processing your personal information, you can fill a complaint with the EDPS (European Data Protection Supervisor) here.